Introduction to Power Automate

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 Introduction

            Power Automate is an online workflow service that automates actions across the most common apps and services. For example, you can create a flow that adds a lead to Microsoft Dynamics 365 and a record in MailChimp whenever someone with more than 100 followers tweets about your company. Microsoft Power Automate is all about process automation. Power Automate allows anyone with knowledge of the business process to create repeatable flows that when triggered leap into action and perform the process for them.

            Don’t think of Power Automate as something that only builds those BIG workflows – onboarding, leave applications etc. I’ve always focussed on the Quick Wins, and that means we’ll be looking at small, simple workflows that can improve your everyday life and maybe that of your team. As your maturity and experience level grows, you can start investigating the processes that affect everyone in the company.

            Flow works with connectors (think of them as the translators that speaks the different language of the apps / services you want to connect to – OneDrive, SharePoint, Teams, Outlook, Twitter, YouTube etc.)

            Microsoft has create many preconfigured templates that you can use to get started. Power Automate is available in the web and on mobile. Microsoft Power Automate/Flow is a cloud-based service that makes it practical and simple for end users to build workflows that automate time-consuming tasks and processes across many Microsoft and Non-Microsoft applications and services. 


Common scenarios and capabilities of Power Automate:

*Automating of repetitive tasks like moving data from one system to another

*Guiding a user through a process so they can complete the different stages

*Connecting to external data sources via one of the hundreds of connectors or directly via       an API

*Automating desktop based processes with robotic process automation (RPA) capabilities


            Power Automate enables you to work less and do more. With Power Automate, you can connect and automate processes across over 200 different apps, ranging from social media services like Twitter, Facebook, and YouTube, to line of business apps like Salesforce, G Suite, and of course, the Office 365 stack. Unlike SharePoint Designer, Power Automate is a cloud mobile-based tool, so there's no desktop version, and it's accessed via most modern web browsers or the mobile app. To access Power Automate from your desktop, you'll log in to your Office 365 environment and select the Power Automate option from your apps. You can also access it directly by going to powerautomate.microsoft.com.


                In Power Automate you can create and edit new workflows by clicking My flows. Access your approval history by going to Action items and Approvals. Browse through a list of templates to use by clicking Templates. See a list of available connectors by clicking Connectors. And get helpful how-to documentation by clicking the Learn button. As you might've noticed, Microsoft hasn't released a new version of SharePoint Designer since 2013. Designer has been used for many years as the end user workflow dev tool for SharePoint. Microsoft has announced that Designer will reach end of life in 2026, and Power Automate will be its successor. It's important to start getting familiar with Power Automate now, so that you're prepared when the time comes to migrate your SharePoint Designer workflows to Power Automate.

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